Hotel Accommodation

All requests for accommodation information or reservation should be addressed to:

OIC srl - Organizzazione Internazionale Congressi
Viale G. Matteotti, 7
50121 Florence, Italy
Phone +39 055 5035 249
Fax + 39 055 5035 230

Hotel accommodation can be reserved at reduced rates in Prague through the Organizing Secretariat OIC.
The indicated room/night rates and availabilities are only applicable for reservations made through the Organizing Secretariat OIC., and received by 1^st May 2016 at the latest. Participants may proceed with the on-line reservation system clicking here.

Categories	Single Occupancy min/max	Double Occupancy min/max
5 stars	€ 260,00	€ 260,00
4 stars – business	€ 160,00 - € 230,00	€ 160,00 - € 240,00
4 stars – standard	€ 109,00 - € 165,00	€ 119,00 - € 185,00
3 stars	€ 82,00 - € 110,00	€ 86,00 - € 131,00

The indicate rates are in Euro, per room per night and include breakfast, city tax and VAT.
Euro 25,00 for handling fee will be applied for each reserved room.

The complete list of the hotels with rates, availability and location will be available into the on-line registration platform or contacting the Organizing Secretariat OIC.

After the above mentioned deadline accommodation cannot be guaranteed although OIC will make every effort to meet the participants’ requests upon availability. In order to avoid disappointment, early bookings are recommended. No telephone reservation will be accepted.

Agencies or companies in need for group reservations higher than 5 rooms follow a dedicated procedure by contacting the Organizing Secretariat OIC.

Additional accommodations in Prague

For additional hotels and other less expensive kinds of accommodation in Prague, please access to the below system available 24 hours a day. Secure payment process, instant confirmation of your reservation. Descriptions, photos and maps will help you to choose the perfect hotel.

Terms of payment

Please, note that your hotel reservation cannot be processed without payment. You may pay by credit card or bank transfer (see details below). We strongly encourage on-line registrations (credit card payments only).

You can choose from the following payment methods:

Credit cards	The following credit cards are accepted: American Express, VISA, MasterCard
Bank transfer (not available for online applications)	Account name: OIC Srl Bank name: Cassa di Risparmio di Firenze, Ag. 1 Bank Address: Viale Matteotti 20r, 50132 Florence, Italy IBAN: IT39S0616002801000010628C00 SWIFT code: CRFiiT3F
Charges	Bank transfers must not involve charges for the recipient
Important information	Please, indicate your name and surname and EGS2016 as reference on your payment so that we can identify you for confirmation

 

Cancellations and refunds

Any change or cancellation in connection with hotel accommodations must be sent in writing to O.I.C. s.r.l., Fax +39 055 5035230, E-mail:

For hotel accommodations the paid amounts will be refunded as follows (cancellation policy valid for individual bookings only. A different policy will be applied for groups’ reservations):

• For cancellations received by 10 January 2016: only € 30,00 will be withheld for administrative charge
• For cancellations received by 10 March 2016: the paid amount will be refunded with a deduction of 50% that will be invoiced as penalty.
• For cancellations received by 10 May 2016: the paid amount will be refunded with a deduction of 80% that will be invoiced as penalty.
• From 11 May 2016: Reductions or cancellations received after 11 May 2016 including no shows will be subject to 100% penalty.
• No-shows and early departure: 100% of the total amount of the room booked and not used will be withheld as penalty charge.
• Booking fees cannot be refunded in any case.

All approved refunds will be processed and issued after the congress